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By-Laws of our Council
BY-LAWS Knights of Columbus Contents: Section 1. This Council shall be known as SANTA CRUZ COUNCIL NO.971, Knights of Columbus. Section 2. The initiation fee shall be nil. Section 3. Each member shall pay annual dues. The annual dues of members shall be 40.00, except honorary members who shall pay the sum of State and Supreme Council per capita charges and levies, and honorary life members who shall pay nothing. Section 4. The Financial Secretary shall receive annual compensation, payable in uarterly installments at the end of each quarter, from the council an amount equal to 8 percent of the moneys collected on account of dues from both insurance and associate members. Section 1. The annual election of officers shall take place at a council meeting held between May 1 and June 15 of each fraternal year. At least two months before the annual election, the Grand Knight shall appoint a Nominating Committee of three who shall prepare a slate of candidates for the elective council offices. This slate shall be presented to the council not later than the council meeting preceding the meeting at which annual elections are to take place. Other nominations may be made from the floor and nominations may not be closed until the election meeting has convened and the members are ready to ballot. Section 2. The election of officers shall be by ballot and a majority of all votes cast shall be necessary to elect. When only one candidate is proposed for a particular office and no further nominations have been made from the floor, the presiding Grand Knight shall declare the individual elected by acclamation. Voting by absentee ballot is prohibited. Section 3. The Grand Knight shall appoint two members to act as Tellers. After all who are entitled to do so have voted, the ballot shall be declared closed and the Tellers shall then proceed to count the votes in full view of the Council. One of the Tellers shall examine eachballot singly and pass the same to his associate, who shall read aloud the name or names written or printed on all legal ballots. The Recorder shall tally the same and the result thereof shall be announced by the Grand Knight. Section 4. Each officer elected must qualify and fill the office to which he is chosen, with or without installation, at the first council meeting in the month of July succeeding his election, unless excused by a vote of the Council, and must present himself for installation at the time specified in the notice issued by or through the State Deputy or District Deputy, unless excused by such officer. Otherwise such office shall be considered vacant. Section 5. Vacancies in elective offices shall be filled, after notice to the members, by election at the council meeting next succeeding the council meeting at which the vacancy was created. Section 1. Only members who are in good standing and who have been initiated in the first three Degrees of the Order shall be eligible to hold office in this Council. No member shall hold more than one office at the same time. Section 2. The elective offices shall be as follows: Grand Knight, Deputy Grand Knight, Chancellor, Recorder, Treasurer, Advocate, Warden, Inside Guard, Outside Guard (two Outside Guards may be elected) and Board of Trustees. Section 3. The appointive officers shall be as follows: Financial Secretary, Lecturer and Section 4. At the last council meeting in June of each year, the Council shall determine the amount of bond to be given by the Treasurer and Financial Secretary in addition to the bond furnished by the Supreme Council. The Treasurer and Financial Secretary shall not take office or be installed, or receive any money or property of the Council until they have furnished such bond and the same has been approved by the Board of Trustees. The premium on said bond shall be paid by the Council. Section 5. The Council Officers shall perform the duties required of them by the Laws and Rules of the Order, and by these By-Laws and such other duties as the Council may direct. Section 6. The Grand Knight shall direct an audit of the books of this council for the previous Fraternal Year, including the receipts and disbursements of the moneys of this Council, the balance on hand to the credit of each of the various funds, and the assets and liabilities of the Council. The Board of Trustees shall review the audit of the accounts of the Financial Secretary and Treasurer annually and report thereon to their council. Section 7. Where a member ipso facto forfeits his membership, the Grand Knight and Section 8. The Recorder shall file all reports in a filing book to be provided for that purpose and the same shall be preserved as a part of the records of this Council. Section 1. Monthly council meetings and officers' planning meetings shall be held at a date, time and location established by the Council. Eight members shall constitute a quorum at meetings. Section 2. All meetings shall be presided over by the Grand Knight, who will ascertain from the Warden if all present members in good standing of the council, members in good standing of the Order, or invited guests. Section 3. The agenda for council and officers' planning meetings shall conform to the Section 4. Special meetings can be convened: (1) by vote of the Council at a preceding Section 5. Special meetings shall follow the order of business that is covered in ARTICLE IV, Section 3, noting that only the stated purpose of the special meeting shall be considered. Section 6. It shall be the duty of all officers to attend all meetings. In case of inability of any officer to attend a meeting, due notice shall be given to the Grand Knight and arrangements made to have all necessary books and papers in the possession of such officer at the meeting. If a Chair Officer is absent from a meeting, the presiding officer shalldesignate a member to act for him. If an elected officer, without reasonable excuse approved by the Grand Knight, is absent from three consecutive council meetings, the Grand Knight may report this fact to the District Deputy for such action under Section 92(b) of the Laws and Rules of the Order as the District Deputy deems appropriate. Section 7. In the absence or inability of the Grand Knight the Deputy Grand Knight hall preside and he shall execute all of the duties of the Grand Knight. In the absence of the Grand Knight and Deputy Grand Knight the duty of presiding shall devolve on the other officers of the Council in the order in which they are named in Section 126 of the Laws and Rules of the Order. Section 8. If any meeting shall fall on a legal holiday, said meeting shall be held the following
day unless the Council, by vote at a previous council meeting, annuls such meeting or fixes a different date for such meeting within the month for which it is scheduled. ARTICLE V - Balloting for Candidates Section 1. The Grand Knight and Deputy Grand Knight shall privately inspect the ballot box, both before and after the ballot, and the Grand Knight shall announce the result. The Warden shall be responsible for the balloting of candidates and shall distribute ballots to all members present. He shall place the ballot box on the salutation table and take his place six feet therefrom. He shall then request that all officers vote and after they have voted, he shall request the members to vote. They shall advance in single file and deposit their ballots. No member shall pass the Warden until the member preceding him has voted. After all who desire to do so have voted, the Warden shall exhibit the ballot box to the Grand Knight and Deputy Grand Knight and they shall count the votes. If the number of negative ballots cast does not exceed one-half of the members present, the applicant shall be declared elected, otherwise rejected. The exact number of negative ballots shall not be stated. If more than one candidate is to be balloted for at a meeting, the Grand Knight may announce that the first ballot shall be a general one upon all the candidates, and if not more than one-half of those present shall cast negative ballots upon the such general ballot, no other ballots shall be taken. If such announcement is made, and no more than one-half negative ballots are cast upon said general ballot, all candidates so balloted for shall be declared elected. If more than one-half negative ballots are cast upon said general ballot, then an individual ballot shall be taken on each candidate. Section 1. In addition to the Committees provided for in the Laws and Rules of the Order, the
following Directors shall be appointed: Section 2. Except as herein provided, all Committees shall be appointed by the Grand Knight and the first person named on the Committee shall act as Chairman thereof. Standing Committees shall serve for the current year or until their successors have been appointed. A majority of the Committee shall constitute a quorum. Section 1. All moneys obtained from any source, by or through any person or persons, acting for or in the name of the Council or under its direction or authority, shall be considered Council Funds and shall be forthwith delivered to the Financial Secretary, who will give his official receipt therefore and who will report at each officers’ planning meeting the amounts so received and from what source and shall deliver the same to the council Treasurer and take his receipt therefore. Section 2. The Treasurer shall deposit all moneys received from the Financial Secretary in a bank to the credit of the council. Disbursements from this fund shall be made in accordance with the Laws of the Order and the rules promulgated on the Officers’ Desk Reference. The depository bank shall be furnished with a copy of this section. Section 3. No money in excess of 100.00 shall be paid or transferred from the Treasury of this Council, (except such moneys as the Council is called upon to regularly pay for its current expenses and as provided by the Laws and Rules of the Order or for purposes approved by the Supreme Council or Board of Directors), unless by a two-thirds vote of the members present and voting at a council meeting held subsequent to a council meeting at which notice in writing of a resolution of intention to pay or transfer such money and the purposes and amount to be paid or transferred shall have been given and regularly read. Section 4. All bills shall be presented to the Recorder and referred to the Board of Trustees. In case a bill is not approved by the Board of Trustees, it shall be referred back to the Council for action. Section 1. Upon the death of a member in good standing, the Grand Knight or his duly appointed representative(s) shall give notice to the members and, if time permits, shall request them to assemble and pay their respects to the memory of the deceased at a time and place to be indicated in such notice. Section 2. When notice of the death of a member in good standing is received, the Grand Knight or his duly appointed representative(s) shall forward to the family of the deceased a message of condolence on behalf of the Council. Section 1. These By-Laws may be amended by a two-thirds vote of the members present and voting at a council meeting held subsequent to a council meeting at which a resolution in writing providing for such amendment shall have been read and notice of the proposed amendment shall have been given to the members in writing or in the council publication at least five days prior to the second meeting. Section 2. Procedure and debate shall be in accordance with the Laws and Rules of the Supreme Council, the Supreme Board of Directors, these By-Laws and the Rules of Parliamentary Law known as "Robert's Rules of Order."
Frank Benko Jason Nielson Date of Institution: February 26, 1905 Approved:
[Also available: Bylaws in PDF format] Historical:
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hese are our By-Laws as adopted in 2019.
